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Application for Friends of the Miami Library

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Donation Policy

Frequently Asked Questions
  • When should I bring my donations to the library?Donations may be made anytime the library is open.
  •  Can I get a receipt for my donations?Yes. Ask any library staff member at the Circulation Desk for a receipt. The library staff is not qualified to determine the value of your donation, but they can confirm the number and type of items you donated. It will be up to you to assign a value for tax puposes.
  •  What does the friends of the library do with the money raised from donations?The monies raised are used by the Friends to sponsor library programs, provide special services and purchase needed books and equipment.
  • How can I join the Friends of the Library?Ask for a membership form at the Circulation Desk.
  •  How can I sign up to be a volunteer in the bookstore or elsewhere in the library?Please leave your name and phone number with any staff member of  bookstore volunteer.
Thank you for your donation to the Friends of the Miami Memorial Library

Where do your donations go?

Donations for the Friends of the Library bookstore are sorted by library staff and volunteers to determine what to do with the items you donate:

  • Library Collection — if an item is in good condition and meets the Library's selection policy, it may be added to the collection. There are a few reasons why an item may not be added. For example, the library may already own it, or the content or condition may not meet selection guidelines. Many donated books replace well worn copies.
  • Friends Bookstore — Items that the Library chooses not to add to its collection that are in saleable condition are priced by bookstore volunteers and placed on the shees in the store. Special sales are also held throughout the year
  • Free Cart — Items may be placed in an area for patrons to take free of charge if bookstore staff determine them to have little or no re-sale value.
  • Discard Pile — Items which are in poor condition, such as wet, or mildewed, or having tarn pages, may be discarded. Outdated material, such as an outdated almanac, may also be discarded. Items which have not sold and are not taken from the "free” cart may also eventually be discarded.
  • Other Organizations — When stock is plentiful, the bookstore shares its donations with many other local libraries and organizations such as schools, nursing homes, the jail and the prison.

What does the Bookstore want?

The bookstore seeks items that have some resale value. All bookstore profits are given to the Miami Memorial Library for the purchase of books and materials. The following items have been found to have the most commercial value for the bookstore:

  • Children's Books — Children's books should be in good condition with no pages missing. Picture books, easy reading books, and books for older children are all desirable.
  • Non-Fiction Books — Books that have information that is still current or usable are welcome, if in good condition. Both paperback and hardback books are acceptable. How-to topics such as cookbooks, crafts, home-improvement, etc. are especially successful.
  • Fiction Books — Adult fiction in both paperback and hardback sells well, especially if the author is well known or the book has been a best-seller. Some classics also sell, but not as well as current fiction.
  • Audio/visual — Films (DVD or VHS), especially if family oriented, do very well. Audio (CD or cassettes) of both music and books-on-tape do well when in good listening condition.

The Friends want to make the bookstore an inviting retail shop with desirable merchandise. Please keep this in mind when choosing items for donation.

What doesn’t sell?

Items that are in poor condition are discarded immediately. This includes books with torn or missing pages, books that are very dirty, and books that have mildew or mites. Mildew and mites are contagious and could damage the entire holdings of the library and bookstore. Please discard such items.

The following items are not successful money- makers, regardless of condition and are discouraged:

  • Reader's Digest Condensed Books
  • Outdated reference material — such as encyclopedias that are more than ten years old; outdated almanacs, etc.
  • Outdated non-fiction — factual books with information that is no longer accurate, such as older travel books, or medical conditions.

Ask yourself if the item you are donating has re-sale value. Remember, the purpose of the bookstore is to raise money for the library. Due to a limited amount of space in the bookstore, only those items that will sell quickly are kept. You can help make this project less labor-intensive for volunteers and library staff by choosing your donations carefully.

Please donate with the understanding that these options may occur. If this is not satisfactory, please do not donate the item.